INSTRUCTIONS:
This is a letter writing
WRITING INSTRUCTIONS:
COMMON MISTAKES TO AVOID:
SAMPLE BUSINESS LETTER IN BLOCK FORMAT:
John Q. Professor
Professor of Political Science
Collin College – Plano Campus
2800 E. Spring Creek Pkwy.
Plano, TX 75074
August 7, 2018
Senator Joshua X. Apple
1234 Congress AVE
Washington, DC 20310-0200
Dear Senator Apple,
In this paragraph, deliver a friendly and clear introduction. State the main point/s of your letter here. Keep this section short and to the point. An example would be: My name is Kirby, and I am a student at Collin College. I reside in your district. I am writing to you asking for you to vote in support of HB 1211 “The….”. I firmly believe…
In this paragraph, use 1 credible source to identify and explain the first area that would be impacted by this bill. If you are supporting the bill then you might explain one specific area that would improve from where it is now should this bill be passed. If you are not in support of this bill, then you might identify one specific area that will be negatively impacted with the passage of this bill. You should use facts, data, and other quantifiable metrics to support your claim. Remember, you can disagree with the person you are writing to but be sure to remain respectful.
In this paragraph, use a second credible source, identify and explain the second specific area that would be impacted by this bill. If you are supporting the bill, then you should explain a specific area that would improve from where it is now should this bill be passed. If you are not in support of this bill, then you should identify a specific area that will be negatively impacted with the passage of this bill. You should use facts, data, and other quantifiable metrics to support this second claim. Remember, you can disagree with the person you are writing to but be sure to remain respectful.
In this paragraph use one credible source and explain another larger reason why the member of Congress should vote for or against that bill and why. Remember, while it is permissible in this part of your letter to state your opinion, most Federal and State/Local officials are not easily persuaded with appeals to their emotions. Instead, consider using a facts-based argument.
Close your letter by thanking the elected official for the work they do and remember to be respectful.
Respectfully,
John Q. Professor
John Q. Professor
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