n this application, you will use Access to create folder labels for records to be filed in the J section of an alphabetic file.
1. Create a new Access database file named "6-4 Labels."
2. Create a table named "Folder Labels." Create these fields in the table: Record ID, Name as Written, and Caption. Select "AutoNumber" for the field type for the Record ID field. Select "Text" or "Short Text" for the field type for all other fields. Set the Record ID Number field as the primary key.
3. Enter the names shown into the Folder Labels table. In the Name as Written field, enter the complete name as written. In the Caption field, key the letter J followed by two spaces and the name in indexing order. Follow the alphabetic indexing rules studied earlier. In the Caption field, enter the data in all capital letters with no punctuation.
Junk by Judy
Julie’s Design Studio
Charles S. Jungworth
Christina A. Jensen
Jolly Roger Fish ‘n Chips
Vernon L. Jensen, CPA
John’s Jewelry Shop
Jill’s Wishing Well
Jottings by Jolene
Jon Jungworth Law Firm
4. Create a report for folder labels using the Label wizard. Choose the Folder Labels table as the object the data comes from. Select "Avery Index Maker 3" for the label type (or a label of similar size, about 1 x 3 inches). Select Arial 12 for the font. Include only the Caption field on the label and sort the labels. Name the report "Folder Labels Report."
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