IFSM 300 Week 6 Business Analysis & Information System Worksheet

Stage 3: Requirements

Beforeyou begin work on this assignment, be sure you have read the Case Studyand reviewed the feedback received on your Stage 1 and 2 assignments.

Overview

Asthe business analyst in the CIO’s department of Maryland TechnologyConsulting (MTC), your next task in developing your Business Analysisand System Recommendation (BA&SR) Report is to develop a set ofrequirements for the hiring system.

Assignment – BA&SR Section III. Requirements

Thefirst step is to review any feedback from previous stages to helpimprove the effectiveness of your overall report and then add the newsection to your report. Only content for Stage 3 will be graded for thissubmission. Part of the grading criteria for Stage 4 includesevaluating if the document is a very effective and cohesive assemblageof the four sections, is well formatted and flows smoothly from onesection to the next. For this assignment, you will addSection III of the Business Analysis and System Recommendation(BA&SR) Report to your Sections I and II. In this section you willidentify requirements for the new hiring system. This analysis leadsinto Section IV. System Recommendation of the BA&SR (Stage 4assignment) that will analyze a proposed IT solution to ensure it meetsMTC’s organizational strategy and fulfills its operational needs.

Usingthe case study, assignment instructions, Content readings, and externalresearch, develop your Section III. Requirements. The case study tellsyou that the executives and employees at Maryland Technology Consultants(MTC) have identified a need for an effective and efficient applicanttracking or hiring system.As you review the case study, use theassignment instructions to take notes to assist in your analysis. Inparticular, look for information in the interviews to providestakeholder interests and needs.

Use the outline format, headings and tables provided and follow all formatting instructions below.

III.Requirements

A. Stakeholder Interests – Reviewthe interest or objectives for the new hiring system for eachstakeholder listed below based on his or her organizational role andcase study information. Consider how the technology will improve howhis/her job is done; that is, identify what each of the stakeholdersneeds the hiring system to do. Then to complete the table below, useinformation from the stakeholder interviews and identify one significantchallenge or problem for each stakeholder related to the current hiringprocess (not their future expectations). Then explain how a system could address their problems. Do notdefine what that position does in the organization. (Provide anintroductory sentence for this section, copy the table below andcomplete the two columns with 1-2 complete sentences for each role in each column.)

B. Defining Requirements – The next step is to identify the essentialrequirements for the information system. In addition to the stakeholderinterests identified above, review the Case Study, especially theinterviews, highlighting any statements that tell what the personexpects or needs the system to do. User requirementsexpress specifically what the user needs the system to do. This can be in terms of tasks the users need to perform, data they need to input, what the system might do with that data input, and output required. System performance requirements express how the system will perform in several performance areas and security. Asa member of the CIO’s organization, you will use your professionalknowledge to Identify 5 User Requirements (including one specificallyrelated to reporting) and 5 System Performance Requirements (including 2security-related requirements). Refer to Week 5 content on requirements; security requirements are covered in Week 6. Additional research can expand your knowledge of these areas.

Onceyou have identified the 10 requirements, evaluate each one using thecriteria below and create 10 well-written requirements statements forthe new hiring system.

The requirement statement:

• Is a complete sentence, with a subject (system) and predicate (intended result, action or condition).

• Identifies only one requirement; does not include the words “and,” “also,” “with,” and “or.”

• For User Requirements, states what tasks the system will support or perform.

• For System Performance Requirements, states how the system will perform.

•Includes a measure or metric that can be used to determine whether therequirement is met (time or quantity), where appropriate.

• Is stated in positive terms and uses “must” (not “shall,” “may” or “should”); “the system must xxxx” not “the system must not xxx”.

• Avoids the use of terms that cannot be defined and measured, such as “approximately,” “robust,” “user friendly,” etc.

• Is achievable and realistic; avoids terms such as “100% uptime,” or “no failures”.

Fora full requirements document, there will be many requirementstatements; you only need to provide the number of requirementsidentified for each category. Do not provide generic statements butrelate to the needs of MTC to improve its hiring process.

(Providean introductory sentence, copy the table, and complete the RequirementsStatement and Stakeholder columns. No additional information should beentered into the first column, Requirement ID.)

Formatting Your Assignment

Consider your audience– you are writing in the role of an MTCbusiness analyst and youraudience is MTC and your boss, the CIO. Don’t discuss MTC as if thereader has no knowledge of the organization. Use third personconsistently throughout the report. In third person,the writer avoids the pronouns I, we, my, and ours. The third person isused to make the writing more objective by taking the individual, the“self,” out of the writing. This method is very helpful for effectivebusiness writing, a form in which facts, not opinion, drive the tone ofthe text. Writing in the third person allows the writer to come acrossas unbiased and thus more informed.

• InStage 3, you are preparing the third part of a 4-stage report. Use thestructure, headings, and outline format provided here for your report.Use the numbering/lettering in the assignment instructions as shownbelow.

III.Requirements

A. Stakeholder Interests

B. Defining Requirements

• Begin with Sections I and II, considering any feedback received, and add to it Section III.

• Write a short concise paper: Use the recommendations provided in each area for length of response. It’s important to value quality over quantity. Section III should not exceed 3pages.

• Content areas should be double spaced; table entries should be single-spaced.

• To copy a table:Move your cursor to the table, then click on the small box that appearsat the upper left corner of the table to highlight the table; rightclick and COPY the table; put the cursor in your paper where you wantthe table and right click and PASTE the table.

• Ensure that each of the tables is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.

• Continue to use the title page created in Stage 1 that includes: The title of report, company name, your name, Course and Section Number, and date of this submission.

• Use at least two resources with APA formatted citation and reference for this Stage 3 assignment. Use at least one external reference and one from the course content. Coursecontent should be from the class reading content, not the assignmentinstructions or case study itself. For information on APA format, referto Content>Course Resources>Writing Resources.

• Add the references required for this assignment to theReference Page.Additional research in the next stage will be added to this as youbuild the report.The final document should contain all references fromall stages appropriately formatted and alphabetized.

• Running headers are not required for this report.

• Compare your work to the Grading Rubric below to be sure you have met content and quality criteria.

• Submit your paper as a Word document, or a document that can be read in Word. Keep tables in Word format – do not paste in graphics.

• Your submission should include your last name first in the filename:Lastname_firstname_Stage_3

GRADING RUBRIC:

Criteria

90-100%

Far Above Standards

80-89%

Above Standards

70-79%

Meets Standards

60-69%

Below Standards

< 60%

Well Below Standards

Possible Points

Stakeholder Interests

Identification of specific stakeholder problems (interests and objectives for improving the hiring process)and how a technology system could address.

Generally, 0-3 points per role.Both quantity and quality evaluated.

22-24 Points

Problems and how a technology solution will address arecorrectly andclearly described and fully explained using a sophisticated level of writing.

20-21 Points

Problems and how a technology solution will address are clearly described and explained using an effective level of writing.

17-19 Points

Problems and how a technology solution will address are described and explained.

15-16 Points

Problems and how a technology solution will address are not clearly described and explained; and/or lacks effective presentation of information

0-14 Points

Contentmissing or extremely incomplete, did not reflect the assignmentinstructions, showed little or no originality, demonstrated little effort, is not supported with information from the Case Study; and/or is not original work for this class section.

24

User

Requirements

5 user requirements (1 addresses reporting)

Generally, 0-5 points each. Both quantity and quality evaluated.

23-25 Points

Correctly identified, writtenand sourced; clearly derived from the Case Study; demonstrates sophisticated analysis.

20-22 Points

Identified, writtenand sourcedcorrectly; requirements are derived from the Case Study; demonstrates effective analysis.

17-19 Points

Identified and sourced; requirements are related to the Case Study.

15-16 Points

Fewerthan 5 requirements are identified and sourced; and/or informationprovided is not correct; and/or requirements are not all related to theCase Study.

0-14 Points

Contentmissing or extremely incomplete, did not reflect the assignmentinstructions, showed little or no originality, demonstrated littleeffort, is not supported with information from the Case Study;and/or is not original work for this class section.

25

PerformanceRequirements

3 performancerequirements and 2 system security requirements

Generally, 0-5 points each. Both quantity and quality evaluated.

23-25 Points

Correctly identified, writtenand sourced; clearly derived from the Case Study; demonstrates sophisticated analysis.

20-22 Points

Identified, writtenand sourcedcorrectly; requirements are derived from the Case Study; demonstrates effective analysis.

17-19 Points

Identified and sourced; requirements are related to the Case Study.

15-16 Points

Fewerthan 5 requirements are identified and sourced; and/or informationprovided is not correct; and/or requirements are not all related to theCase Study.

0-14 Points

Contentmissing or extremely incomplete, did not reflect the assignmentinstructions, showed little or no originality, demonstrated littleeffort, is not supported with information from the Case Study;and/or is not original work for this class section.

25

Research

Two or moresources–one source from within the IFSM 300 course content and one external (other than the course materials)

9-10 Points

Requiredresources are incorporated and used effectively. Sources used arerelevant and timely and contribute strongly to the analysis. Referencesare appropriately incorporated and cited using APA style.

8.5 Points

Atleast two sources are incorporated and are relevant and somewhatsupport the analysis. References are appropriately incorporated andcited using APA style.

7.5 Points

Only one resource is used and properly incorporated and/or reference(s) lack correct APA style.

6.5 Points

Asource may be used, but is not properly incorporated or used, and/or isnot effective or appropriate; and/or does not follow APA style forreferences and citations.

0-5 Points

No course content or external research incorporated; or reference listed is not cited within the text.

10

Format

Uses outline format provided; includes Title Page and Reference Page

14-16 Points

Verywell organized and easy to read. Very few or no errors in sentencestructure, grammar, and spelling; double-spaced, written in third personand presented in a professional format.

12-13 Points

Effectiveorganization; has few errors in sentence structure, grammar, andspelling; double-spaced, written in third person and presented in aprofessional format.

11 Points

Someorganization; may have some errors in sentence structure, grammar andspelling. Report is double spaced and written in third person.

10 Points

Notwell organized, and/or contains several grammar and/or spelling errors;and/or is not double-spaced and written in third person.

0-9 Points

Extremely poorly written, has many grammar and/or spelling errors, or does not convey the information.

16

TOTAL Points Possible

100

Attached files are a reflection from a previous stage for inspiration and the assignment. Thank you!